Importance of Sprint Planning Meeting in Scrum SCRUMstudy Blog

Running a great sprint planning event requires a bit of discipline. The product owner must be prepared, combining the lessons from the previous sprint review, stakeholder feedback, and vision for the product, so they set the scene for the sprint. For transparency, the product backlog should be up-to-date and refined to provide clarity.

Why are Sprint planning meetings necessary

The Sprint Goal is also a sort of cliff note that the senior stakeholders can read and understand what the whole team is trying to achieve from the sprint. They also have to be the ultimate resource to the team when questions are raised around acceptance criteria or any use case. This is a very important meeting for a PO, and they should prepare heavily for it. Explore the possibility to hire a dedicated R&D team that helps your company to scale product development.

Increased focus

Hold the meeting on the same day and at the same time every time. That’s why reserving a slot in every participant’s agenda is a good practice. Sprint Planning aims to decide the deliverables for the upcoming sprint and define a plan to develop the work. It kicks off a sprint, so it occurs on the first day of a new sprint. If applicable, it should occur after the Sprint Review and the Sprint Retrospective from the previous iteration.

Why are Sprint planning meetings necessary

Just to make sure you don’t close out with any confused team members, offer a short question and answer (Q&A) period at the end of the meeting. Doing this in the group setting is helpful as it may answer questions that other team members had (or didn’t think of yet). And other participants can help answer those questions in real-time. If you don’t have the extra time to spare in your meeting, you can also launch a post-meeting survey, including a spot for a Q&A session following the sprint planning meeting. Defining sprint goals and defining sprint backlog with a shared understanding are the output criteria of Sprint Planning in agile.

Understanding the 4 Agile ceremonies

At first, the team will use its best judgment with regard to the forecast, and work through a few sprints of trial and error. Once the team’s velocity–nicely visualized by the velocity chart in Jira– is established numerically, use that metric to guide the sprint forecast. Every new year brings a renewed sense of purpose and in the software world, promises to ship better software.

Why are Sprint planning meetings necessary

Marketing and sales may occasionally jump into the conversation to share insights that will assist the development team with building the feature. The focus of the sprint planning meeting is to set and agree upon the sprint goal–the amount of work the team believes it can complete during the sprint. The product owner, scrum master, and the full development team all need to be in attendance.

Run better sprints with a smarter meeting tool

Lately, more and more industries have begun to adopt Scrum methodology to create a more Agile environment for their projects. It initially started in the software development sector, but Scrum has become widely used across many industries since then. A recent survey conducted stated that97%of organizations that participated in the study will continue to use Scrum in their future projects. In this brief article, we’ll define sprint planning meetings and show you why they matter so much. Then we’ll walk through seven key items to include in every sprint planning meeting.

  • The Product Owner introduces the Sprint goal and her preselection of requirements, which should go into the product increment.
  • This makes it possible to track how a scrum team is performing and help in planning next steps.
  • It’s not uncommon for issues and roadblocks to emerge during the planning meeting.
  • Agile teamto have a product owner who struggles to define the priority order of a backlog.
  • They’re short and move super fast so teams can get a lot done in less time.
  • Because of the impact misalignment can have on your success, it’s important that you get this figured out early in the call.

Developers should get all the items on the list to start work. The Product Owner should accept all criteria and involve other meeting members for insight. The members can clarify the Backlog during the Planning Meeting. It also gives team members the platform to discuss any concerns in any of the processes and ways to make the sprint planning meeting move quicker. Once the review is complete, the Scrum team gets together to reflect upon the sprint, and the feedback received.

Field questions from the entire Scrum team

Make sure that the next work that the team has pulled aligns with the sprint goal, allowing the team to focus on one goal. Key Stakeholders (Client/business) and/or other subject matter experts who can provide insight on user stories being considered. Since new product development is complex, Scrum offers an iterative and incremental development approach. Scrum has three roles, namely, Scrum master, Product owner and the Development team of size 3-9. All three roles are empowered to do their job and have no authority over each other. However, they work as self-organizing teams to deliver a product with complimenting skills.

Next, ensure that the product backlog is ordered to allow the team to pick up work if they delivered on the sprint goal early. Team capacity is the measure of how many story points or product backlog items (scrum parlance for “tasks”) your team can complete during a sprint under normal circumstances. Capacity is calculated as the number of team members multiplied by how many hours a day they can work productively.

Sprint Planning Meeting – The WHAT-Meeting and The HOW-Meeting – International Scrum Institute

Inspect, adapt, improve and sustain the above checklist based on client / organization / team requirement as applicable. The DEV team decides what can be achieved in the Sprint, DEV team collaborates to choose a Sprint goal and understand the purpose and impact of the work. It’s important to acknowledge that not everything will always go to plan. You will continually find new information, stakeholder insights, and dependencies that the team will need to adjust to along the way. Ensure the team understands they need to be flexible and that they are supported throughout each sprint. Overloading your team or any individual beyond their capacity does far more harm than good.

This is something to do ahead of the call in your preparation work. First, that the conversation between the Development Team and the Product Owner is fruitful. Second, that the developers make good choices when moving product backlog items to the sprint backlog.

Why, What, How – Sprint Planning

As the discussion between the product owner and the development team progresses, you’ll decide what the sprint goal is. A sprint goal is a concise statement, between one and two sentences, that outlines the objectives of the next sprint. To kick off sprint sprint planning meeting agenda planning, introduce any new members who might have joined since the previous sprint and state the purpose of the meeting. If you have any ground rules around sprint planning, you can also review these briefly or include them on the agenda for all to see.

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